The East Anglian Kit Car Clubs

GDPR Policy

The Data protection act is about to change on 25th May 2018 this will be changing to the GDPR

This stands for General Data Protection Regulation

As the club chairperson I have an obligation to protect any data I hold on the clubs members.

The files I hold on you are those supplied by you when you joined the club.

These include your Name, Address, Home telephone number (if supplied) Mobile Number (if supplied) email address and your cars details including the registration.

These files are used for me to keep a record of how many events you attend, contact you, and post entry ticket/Passes to you.

The files I hold are encrypted to prevent access from anyone apart from myself.

Your data is not shared in any way apart from; I may use your details to share with show organizers for shows you have asked to attend. (Only after I have informed you that the organizer requires you details) (Most organizers only ask for name, car details and registration)

I will hold this data on you for one year after the last time you attend a club organized event. Then the data on you will be deleted. (Unless you inform me you are leaving the club then I will remove your data from my system immediately).

After your data has been deleted from my system, if you then decide to attend another club organized event in the future, you will have to fill in a new member request form.

I may display a picture of your car on the clubs website.

I may use a picture of your car in meeting or event reports, on our website or Facebook pages.

I may use a video of your car in meeting or event reports, on our website or Facebook pages.

Your name may be used in a meeting or Event report, on our website or Facebook pages.

My club emails may contain spreadsheets that show your name on events you plan to attend, and or meal lists you have booked. These will be visible to other club members, when they receive my club emails. (these Emails are only received by other club members)

Those that subscribe to the Mobile network will also have their details shared to the other Mobile network Members.

You will have to be in agreement with this policy to become a full member with all of the benefits of the club

If you are not in agreement to any of the above please contact me with your concerns.

Thank you.

Martin.